Microsoft Word - MDS School Handbook 2021

Madonna del Sasso School ! 20 Santa Teresa Way Salinas CA 93906 ! (831) 424-7813

School&Handbook&

2021$-$2022$

Statement of Acknowledgment

The policies that have been set forth in this handbook is in keeping with the school’s philosophy

and mission statement. Parents are expected to read and review this handbook, and discuss it

with their children. Parents are required to sign a statement that they have read it and

agree to be governed by its provisions.

No handbook can cover all of the particular incidents or questions that will come up in the course

of a school year. The information presented is an attempt to convey to parents and students a

reasonable idea of the expectations of the school. The Principal has the right to amend the

handbook when necessary. Parents will be given prompt notification if changes are made.

Table of Contents

I. Telephone Numbers ------------------------------------------------------------------------- 6

Staff List --------------------------------------------------------------------------------------- 7

II. Mission Statement, School Philosophy, School wide Learning Expectations -------

Statement of Christian Principals----------------------------------------------------------- 9 - 12

III. Accreditation, Admissions ------------------------------------------------------------------ 13

IV. Academics ------------------------------------------------------------------------------------- 14

Academic Integrity ----------------------------------------------------------------------- 14

Academic Probation/Retention --------------------------------------------------------- 14

Acceptable Progress ----------------------------------------------------------------------14

Award System -----------------------------------------------------------------------------14

Cumulative Records --------------------------------------------------------------------- 15

Curriculum -------------------------------------------------------------------------------- 15

Field Trips -------------------------------------------------------------------------------- 15

Grading Scale ---------------------------------------------------------------------------- 16

Graduation Requirements -------------------------------------------------------------- 16

Homework -------------------------------------------------------------------------------- 16

Make-Up Work -------------------------------------------------------------------------- 17

Physical Education ---------------------------------------------------------------------- 17

Report Cards/Progress Reports -------------------------------------------------------- 18

Sacramental Preparation ---------------------------------------------------------------- 18

Schedule ---------------------------------------------------------------------------------- 19

Scholarships for Graduates ------------------------------------------------------------ 20

V. Operating Procedures/School Policies ---------------------------------------------------- 20

Accidents --------------------------------------------------------------------------------- 20

V. Operating Procedures/School Policies (continued)

Administrative Team and Faculty Responsibilities ------------------------------ 20

Appointments/Communications with Faculty and Staff ------------------------ 21

Attendance ---------------------------------------------------------------------------- 21

Badges --------------------------------------------------------------------------------- 22

Bicycles, Skateboards, Skates, Shoe-skates --------------------------------------- 22

Birthdays ------------------------------------------------------------------------------ 22

Bullying and Cyber Bullying -------------------------------------------------------- 23

Computer Use and Technology Policy -------------------------------------------- 24-25

Electronic Devices ------------------------------------------------------------------- 25

Discipline ------------------------------------------------------------------------------ 26-27

Dismissal Procedures ---------------------------------------------------------------- 27

Emergency Drills --------------------------------------------------------------------- 28

Extra-Curricular Activities --------------------------------------------------------- 28

Food/Snacks -------------------------------------------------------------------------- 28

Fundraising, Collection, Disbursements, Advertising -------------------------- 29

Lost and Found ----------------------------------------------------------------------- 29

Lunches -------------------------------------------------------------------------------- 29

Medication ---------------------------------------------------------------------------- 29-30

Off Campus Conduct ---------------------------------------------------------------- 31

Parties --------------------------------------------------------------------------------- 31

Pictures -------------------------------------------------------------------------------- 31

Playground Equipment -------------------------------------------------------------- 31

Playground Rules -------------------------------------------------------------------- 31

Safety, Security ---------------------------------------------------------------------- 32

School Property ---------------------------------------------------------------------- 33

Search Procedures ------------------------------------------------------------------- 33

Sexual Harassment ------------------------------------------------------------------ 33

Student Directory Information ---------------------------------------------------- 34

Student Record Changes ----------------------------------------------------------- 34

Substance Abuse Policy ------------------------------------------------------------ 34-35

Telephone Calls --------------------------------------------------------------------- 36

Textbooks ---------------------------------------------------------------------------- 36

Visitors ------------------------------------------------------------------------------ 36

VI. Parent Information ---------------------------------------------------------------------- 37

Advisory Board --------------------------------------------------------------------- 37

Parent Teacher Association ------------------------------------------------------- 37

Notices to Parents ------------------------------------------------------------------- 37

Parents Visiting the Classroom ---------------------------------------------------- 37

Room Helpers ------------------------------------------------------------------------ 38

Room Parents ------------------------------------------------------------------------- 38

Service Hours ------------------------------------------------------------------------- 38-39

VII. Finances ------------------------------------------------------------------------------------ 40

Financial Aid ------------------------------------------------------------------------- 40

Tuition Rates and Fees -------------------------------------------------------------- 40

Tuition Statements and Payments ------------------------------------------------- 40-41

VIII. Preschool ---------------------------------------------------------------------------------- 42

Philosophy ---------------------------------------------------------------------------- 42

Goal ------------------------------------------------------------------------------------ 42

Admission Policy -------------------------------------------------------------------- 43

Daily Procedures --------------------------------------------------------------------- 43

Obligations of Parents or Guardians ---------------------------------------------- 44

Discipline Policy -------------------------------------------------------------------- 45

Illness and Medications ------------------------------------------------------------ 45

Clothing ------------------------------------------------------------------------------ 45

Snack --------------------------------------------------------------------------------- 45

Vacations and Holidays ------------------------------------------------------------ 45

IX. Athletics ---------------------------------------------------------------------------------- 46

Academic Eligibility ---------------------------------------------------------------- 46

Athletic Awards --------------------------------------------------------------------- 47

Coach’s Duties and Responsibilities ---------------------------------------------- 47

Sportsmanship ----------------------------------------------------------------------- 48

X. K-8 Extension Program ----------------------------------------------------------------- 49

K-8 Extension Fees ----------------------------------------------------------------- 49

K-8 Extension Statements --------------------------------------------------------- 50

Special Provisions and Procedures ------------------------------------------------ 50

Student Responsibilities ----------------------------------------------------------- 50

XI. Preschool Extension ---------------------------------------------------------------------51

Preschool Extension ----------------------------------------------------------------52

Late Fees ------------------------------------------------------------------------------52

Program Activities ------------------------------------------------------------------ 52

MAIN TELEPHONE NUMBERS

School Office

(831) 424-7813

School Email

[email protected]

School Website

www.mdsschool.com

FACULTY & STAFF LISTING WITH PHONE EXTENSIONS

POSITION NAME

Administrative Team:

Pastor Fr. Greg Sandman 422-5323

Principal Mr. James Evans

Staff:

Administrative Assistant Mrs. Alicia Chaidez

School Secretary Mrs. Laura Menchaca

Activities Director Mrs. Susie Nunez

Extension Staff Ms. Sandra Mendoza

Custodian Mr. Johnny Olivares

Faculty:

Transitional Kindergarten Ms. Marcela Munoz

Kindergarten Mrs. Cynthia Elizondo

Grade 1 Mrs. Cynthia Sausedo

Grade 2 Ms. Corina Venegas

Grade 3 Mrs. Susan Burke

Grade 4 Ms. Diana Servin Ayala

Grade 5 Ms. Denise Garcia

Instructional Aides Ms. Jennifer Calleja

Mrs. Cynthia Mendoza

Ms. Andrea Carrasco

Physical Education Ms. Bryanna Martinez

Preschool Director Mrs. Brenda Politron

Preschool Teacher Ms. Yvonne Politron

Deacon Carl Figenshow 422-5323

Middle School -

Grade 6 Homeroom, Math & Science Mr. Javier Ubaldo Romero

Grade 7 Homeroom, Religion & History Mrs. Catherine Rowe

Grade 8 Homeroom, ELA - Writing Mr. Konner Sauve

MISSION STATEMENTS

The Diocese of Monterey

The Department of Parish & School Operating Corporation, also known as and referred to as

“Diocese of Monterey,” and the Diocese of Monterey Catholic Schools provides the backbone of

an educational network of eighteen schools, which includes thirteen Diocesan schools, three

religious order schools, one independent school, and one school that is co-sponsored by the

Diocese and a religious order. Children in preschool through high school from many cultures and

socioeconomic backgrounds attend Catholic Schools in Salinas, Santa Cruz, Hollister,

Watsonville, Corralitos, Monterey, Carmel, Pacific Grove, Paso Robles, San Luis Obispo and

Arroyo Grande. The Department of Catholic Schools is committed to providing the necessary

resources to the Catholic Schools to ensure:

• Implementation of best educational, research-based practices and technology to provide for

individual student success in academics, faith life, sports and social situations;

• Existence of a dynamic Catholic school community where all students may reach and

maximize their full human potential to "Always go forward and never turn back"

(Blessed Junipero Serra);

• Commitment to a Community Service Learning Program that supports the mission of

discipleship and in which students learn from and reflect upon service to their parish,

their local community, the nation, and the global community;

• Engagement by both faculty and children in the Catholic principles of social justice to prepare

students for responsible citizenship and stewardship, life-long learning, and to be the

voice and instruments of social justice in our global economy;

• Recognition and appreciation of parents as the primary educators of their children by

partnering with them as active participants in the educational ministry of their child's

school.

Madonna del Sasso School

Madonna del Sasso School is a Preschool to 8th grade teaching ministry of our parish. We accept

students from other parishes and from other faiths. The mission of Madonna del Sasso School is

to motivate, instruct and nurture children in the beliefs, practices and values of the Catholic

community integrated with the highest standards of academic excellence. The school promotes

physical development and leadership skills for the students to become lifelong learners inspired

by Jesus Christ.

SCHOOL PHILOSOPHY

Madonna del Sasso School is a Catholic environment where students can experience a maturing

relationship with God, themselves, and others. Together with parents, the primary educators, and

teachers as facilitators of learning, we prepare students to become involved, responsible, and

contributing members of the Church and society.

Under the inspiration and leadership of Jesus Christ, the master teacher, we create an institution

of learning and living where a family of families can grow, share and experience a love for

learning and Christian fellowship.

SCHOOLWIDE LEARNING EXPECTATIONS

A Madonna del Sasso School graduate is:

A person of faith who:

• demonstrates and applies the abilities to reflect thoughtfully and share on scripture,

church doctrine and traditions of the Catholic Church

• expresses a sense of awe and reverence at the miracle of life and God’s creation

• recognizes his/her responsibility as a child of God to live a healthy lifestyle

• embraces discipleship in Jesus Christ through action and proclamation of His “Good

News”

A critical thinker who:

• values learning for its own sake

• strives diligently for high standards in the learning process

• analyzes and solves problems effectively, and utilizes research skills for further inquiry

and discovery

• is able to make connections by integrating new information with prior knowledge

An active member of the community who:

• embraces a personal sense of belonging to community, large and small

• demonstrates respect for self, others and the environment

• exhibits communication skills, creativity, cooperation, balance and vibrancy in his/her

own life and in the service of others

• is able to experience connectedness to all people, respecting diversity of background and

opinion

Ultimately, we envision a Madonna del Sasso School graduate as a disciple of Jesus Christ who

is developing and demonstrating responsibility for his/her own actions in every aspect of life.

Statement of Christian Principles:

All schools in the Diocese of Monterey are intended to be environments that educate, nurture and

support students according to the basic Christian principles of charity and love of neighbor.

Everyone involved in the development of children and youth – teachers, administrators, parents,

family and friends – is required to behave in accordance with these principles. These Christian

principles include but are not limited to the following:

1. Parents, family members, childcare providers and friends (including but not limited to

grandparents, stepparents, siblings) are expected to work courteously and cooperatively

with the school in all areas of the school and student life. This principle is intended to

broadly apply to all on and off campus behavior that affects the school in any way.

2. Students, parents, family members and friends must act and speak with integrity, respect

for others and always use good manners and a cooperative and helpful tone of voice.

3. Students, parents and family members may respectfully express their concerns about the

school operation and its personnel. However, they may not do so in a manner that is

discourteous, scandalous, rumor driven, disruptive, threatening, hostile or divisive and

must use appropriate channels of communication to raise these concerns. Appropriate

channels of communication include contacting the teacher or staff member or the

principal directly by phone or email. Inappropriate channels of communication include

posting information on Facebook or similar social media, using the school’s contact list

to email or text others not directly involved in the area of concern. Such channels of

communication are considered divisive and not calculated to lead to a resolution of the

issue in the most respectful and Christ-centered manner.

4. A parent with concerns regarding the behavior of another student must direct the concern

to the classroom teacher or a staff member, not to the child or the child’s parents.

Parents, guardians or other responsible adults who violate these Christian principals may be

asked to withdraw their student from the school. Conduct that materially disrupts class work or

extracurricular activities or that involves substantial disorder will not be tolerated. These

expectations for students, parents, guardians or other responsible adults include, but are not

limited to, all school-sponsored programs and events (e.g., extended care, athletics, field trips,

etc.). The school reserves the right to determine, in its discretion, when conduct is of such a

nature as to warrant any action including asking that the parent withdraw his/her student(s) from

the School.

It shall be an express condition of enrollment that the students and parents or guardians shall

conform themselves to standards of conduct that are consistent with the Christian principles of

the school, as determined by the school in its sole discretion.

Statement of Parent Responsibilities

1. Support the educational, social and spiritual development of your child:

a. Uphold the school’s policies and rules

b. Make sure that your child is responsible for completing homework assignments in

a timely manner;

c. Ensure that your child is ready for school each day by being appropriately

dressed, having a nutritious lunch and all necessary supplies

d. Hold your child responsible by not bringing items he/she forgot to school;

e. Involve yourself in the spiritual life of the school.

2. Respect the school calendar and hours:

a. Ensuring that your child arrives on time for school each day

b. Calling in if your child is sick

c. Scheduling vacations around the school calendar rather than during school

periods.

3. Work cooperatively with your child’s teacher and the principal

a. Be judicious in speaking with your child or allowing your child to overhear

conversations that are negative about the school, the teacher, the principal or

another student.

b. Be available for conferences or meetings with your child’s teacher.

c. Read all communications that come from the school.

ACCREDITATION

Madonna del Sasso School is accredited through the Western Catholic Educational Association

(WCEA), a private educational accrediting agency established under the auspices of the Bishops

of the Catholic (Arch) Dioceses of California, and it is co-accredited through the Accrediting

Commission for Schools of the Western Association of Schools & Colleges (WASC), one of the

six regional accrediting agencies in the United States.

In 2018, Madonna del Sasso School received a six-year accreditation from WCEA and WASC.

Ultimately, we envision a Madonna del Sasso School graduate as a disciple of Jesus Christ who

is developing and demonstrating responsibility for his/her own actions in every aspect of life.

ADMISSION POLICY

Madonna del Sasso School is a Catholic school dedicated to the education of those who:

• desire to learn more about God and are willing to participate in the faith

community;

• demonstrate (through former school records, entrance testing, and parent

interview) an ability to achieve academically and socially within our curriculum;

• support the philosophy, goals, objectives, and rules of the school.

Registration opens in November. Parishioners of Madonna del Sasso Church will be considered

first if registration is completed by the end of February and the above criteria are met. Screening

for applicants will be scheduled individually. Applications received at other than normal

registration periods will be considered on the basis of space available.

Madonna del Sasso School does not discriminate on the basis of race, color, national and/or

ethnic origin, or gender in administration of its educational policies, admissions policies,

scholarships, financial aid and athletic and other school-administered programs.

Acceptance of a student into Madonna del Sasso School means that the family is also accepted

into the school community. Students and their families are expected to contribute to the building

of the Catholic community at the school. Therefore, actions by a parent/legal

guardian/family member that are, or could be, destructive to the community atmosphere or

contrary to the principles of Christian living shall be cause for the student’s expulsion.

ACADEMICS

Academic Integrity

The Catholic philosophy of the school, to “create an environment where students can experience

a maturing relationship with God, themselves and others,” requires a commitment to academic

integrity. No form of cheating will be tolerated (plagiarism, copying homework, parents doing

homework for students, taking credit for the work of another, copying test/quiz answers from

another, using non-approved aids, etc.).

Any student found cheating might receive a “0” grade for the work and will not be allowed to

make up the work, including those students who give their work to another. This “0” may count

as a grade and be averaged for the quarter grade.

Academic Probation/Retention

A student is required to have mastered at least a 70% of the curriculum standards for that grade

level to be automatically promoted. Students who don’t meet the standards may be promoted on

probation, or retained in the same grade. Parents will be advised in advance if a child is to be

retained in grade. Probationary promotion may also be imposed for behavioral issues.

Acceptable Progress

The Principal and classroom teachers are responsible to make reasonable efforts to provide for

individual differences. Parents are asked to work with the school staff to make certain there is

continual progress in all areas of development. Once any student is clearly unable to benefit

from the Madonna del Sasso educational system, thorough discussions with the principal,

teacher(s) and family, will take place to determine the final outcome.

Awards

General Academic Excellence Award – 94%

A- or better average in all academic subjects listed under Subject Award (no rounding).

Subject Award

A- or better average in one or more, but not all, academic subjects listed below (no rounding):

Religion, Mathematics, Science, Social Studies/History, Spelling/Reading/Writing/Literature

Citizenship Award

Two students, who are most deserving of the award and meet the criteria below, are chosen from

grades TK-8.

Criteria for Citizenship Award:

• Positive Attitude

• Acceptance of responsibility

• Christian action toward others in the play yard and in the classroom

Most Improved Award

One student will be chosen based on the teacher’s improvement criteria.

Award ceremonies will be held on the Thursday after report cards have been distributed. There

will be two assemblies TK-5 and 6-8.

Cumulative Records

An average of the year’s work (report card grades) is placed as a grade on the permanent record

file. These grades are sent on to the next school, along with other pertinent information, when a

student transfers. Parents may make a request in writing for access to their child’s records.

Records will be made available within 24 hours of receipt of such request, when possible.

Curriculum

Catholic principles of Christianity are taught daily as the basis of our curriculum. Each student

is afforded the opportunity to grow in knowledge of Christ through study of scripture,

participation in the liturgy, prayer, and finally an understanding that our study is a “way of life” -

- not just an exercise in learning.

Students of all faiths are welcome insofar as they understand and agree that the school functions

within the framework of the values of the Catholic faith. All students are expected to attend

liturgical functions and to take religion classes.

The curriculum consists of the following content areas: Religion; Math; Science; Reading/

Writing/ Spelling/Literature; Social Studies/History; Physical Education; Computer Technology;

Music; Art.

Field Trips

There are numerous opportunities for learning outside the classroom and teachers are encouraged

to take advantage of these opportunities. It must be noted, however, that field trips are a

privilege and students can be denied participation if they fail to meet academic or behavioral

requirements set by the teacher. Field trips must have a valid educational purpose; purely

recreational trips will not be approved. Permission forms must be signed by parents and in a

teacher’s possession before a child will be allowed to leave the school premises. Telephone

permission is not adequate.

Diocesan forms (fingerprint clearance, Virtus certificate, Defensive Driving certificate) together

with the required documentation (copy of insurance, copy of driver’s license) for parent drivers

must be on file in the office before parents may drive students on field trips. The necessary

forms may be obtained from the office staff. Drivers must be 21 years or older to drive other

students, in addition to their own child/children.

Grading Scale

The Grading Scale used at Madonna del Sasso School is based on the Diocese of Monterey’s

grading system.

Preschool: Students will receive a quarterly report.

Grades TK-2 Grades 3 - 8

Each grade has a 97 - 100 = A 74 - 78 = C

different grading scale. 94 - 96 = A- 70 - 73 = C-

90 - 93 = B+ 68 - 69 = D+

86 - 89 = B 65 - 67 = D

83 - 85 = B- 63 - 64 = D-

79 - 82 = C+ 0 - 62 = F

NG= No grade due to absences. Circled grade denotes below grade level.

I = An “I” or “Incomplete” is assigned if the student has a valid reason as determined by the

teacher for not completing requirements in a course. An incomplete should be made up within

two weeks, after the close of a grading period. The teacher in cases of prolonged illness or

emergency may give an extension. The “I” grade is not to be used merely to give a student an

extension of time for work not completed by a given deadline. Any incomplete work remaining

at the end of the following semester may revert to a failing grade.

In the event that a student feels that there has been an error in the grade calculation, the student

must attempt to resolve this with the teacher. If it cannot be resolved, the student must appeal to

the Principal within six weeks of the date of issuance of the grade. Grade corrections will not be

considered after this six-week period.

Graduation Requirements

Students who are not at grade level (an average of 70% [C-] or better in all academic subjects at

time of graduation) may not receive a diploma. Parents should consistently monitor the progress

of the potential graduate.

Homework

Homework is meant to be an extension and reinforcement of the learning that takes place in the

classroom. To be most effective, home assignments and preparations for the next day’s work

should be done as a matter of routine at the same time and same place each day. Parents are

encouraged to help the child(ren) with their homework. However, PARENTS SHOULD NOT

DO the child(ren)’s homework. Homework normally is given daily Monday through Thursday,

and on Fridays at the discretion of the teacher.

Suggested time for homework (Diocesan Guide):

TKindergarten............................10 minutes

Grades 1 and 2.........................20-30 minutes

Grades 3 and 4.........................30-45 minutes

Grade 5 .........................45-60 minutes

Grades 6 and 8.........................60-90 minutes

If a child works and studies the suggested time and truly is not able to complete the assignment,

parents should send a note to the teacher to that effect. Caution is urged since students may see a

parent’s communication as an excuse for less than total dedication to the task.

Make-Up Work

Students who are absent for any reason may are required to obtain MAKE-UP WORK upon their

RETURN to school. Because of the fluidity of lessons and students’ progress, teachers

should NOT be expected to give out assignments in advance of presentation in class.

Students are asked to refer to the individual teacher’s policy in regards to make up work. To

obtain make up work, please contact individual teachers by email. Make up work can include

missed class work and homework.

Middle school students (grades 6-8) who are granted an excused absence are expected to be

responsible for and to take the initiative in learning about work assigned, exams given, and

exams scheduled during their absence. On the day of their return to classes, students are

expected to take the initiative in making arrangements with the teacher for the completion of

make-up work. Failure to complete work within this assigned time will impact a student’s grade.

Students who show a pattern of absenteeism on the days of tests/quizzes will be referred to the

Principal for review.

Physical Education

All students will participate in the physical education program:

TK - K 30 minutes – twice a week

Grade 1- 4: 40 minutes – twice a week

Grade 5 - 8: 40 minutes – twice a week

No student will be excused from P.E. without a written note from parent/guardian or

doctor. A doctor’s excuse must be on file in the office if a child is unable to participate in

P.E. for an extended period of time. A phone call to the P.E. teacher may be accepted in an

unusual circumstance. Students may be appointed various duties to help other students or

the teacher during class time.

Please refer to the Uniform Handbook for P.E. uniform requirements. The Uniform Handbook

can also be found on the school’s website, www.mdsschool.com.

REPORT CARDS/PROGRESS REPORTS

Parents want to know how their children are progressing in school and cooperation between

home and school is a prescription for a child’s school success. Teachers and parents are

encouraged to develop and sustain a free flow of pertinent information informally. On a more

formal basis, parents can expect a report card at the end of each quarter. At minimum, academic

progress reports will be issued during the middle of each quarter, particularly for academic

deficiency. If a child is in academic jeopardy, parents will be notified as soon as possible.

Conferences will be scheduled after the report card is issued for the first quarter of the year. If

necessary, other conferences may also be scheduled throughout the year.

When a student has excessive absences of 10 days or more, even if necessary and excused, the

opportunities for assessment of learning may be so limited that a teacher will be unable to issue a

quarterly report card. A meeting with the principal, teacher(s) and family will occur to discuss

the impact on the student’s learning.

This school abides by the provisions of the Buckley Amendment with respect to the rights of

non-custodial parents. In the absence of a court order to the contrary, a school will provide the

non-custodial parent with access to the academic records and to other school-related information

regarding the child. If there is a court order specifying that there is to be no information given, it

is the responsibility of the custodial parent to provide the school with an official copy of the

court order.

SACRAMENTAL PREPARATION

Parents must assume responsibility for assisting with instruction and, in particular, in being a

model in the practice of their faith. Students in Grade 2 receive the Sacraments of Reconciliation

and Eucharist during the second semester. Parents of Catholic students above Grade 2 who have

not received these sacraments may request preparation during the summer by contacting the

MDS parish office. Registrations are held in August for the school year.

BELL SCHEDULE – FULL & MINIMUM DAY

PRESCHOOL

OPENING 8:00

CLOSING 12:00

TK – 8

GRADE

Mondays, Tuesdays, Thursdays & Fridays 8:00 a.m. – 3:00 p.m.

Wednesdays 8:00 a.m. – 2:00 p.m.

EXTENSION

Preschool Extension 7:00 A.M. – 8:00 A.M.; 12:00 P.M. – 5:30 P.M.

TK – 8

Extension 7:00 A.M. – 8:00 A.M.; Afterschool – 5:30P.M.

SCHOLARSHIPS FOR GRADUATES

Scholarships are given annually to graduates accepted to Catholic high schools in Salinas. These

are issued according to the individual requirements of the donors, i.e. Christian living, grade

point average, and the grade records for seventh and eighth grade. Applications are distributed to

graduates at the appropriate time. Parents are asked to encourage their graduate to apply.

V. OPERATING PROCEDURES AND SCHOOL POLICIES

ACCIDENTS

Students are to inform the faculty member in charge of any injury occurring on school grounds

or at school-related activities. The staff member who witnessed the accident or is the first on the

scene of the accident shall complete the report and file with the office.

FACULTY RESPONSIBILITIES

Madonna del Sasso School utilizes a team approach to the management of the school. Faculty

and administrative team members are empowered to make decisions and implement policy in

their clearly specified areas. A detailed list of all faculty, administration, and staff with all

curricular and extra-curricular responsibilities, as of press time, is provided on page 1 of this

handbook. Administrative team positions for 2021 - 2022 are: Pastor, Principal and Vice

Principal. The Principal serves as the chief administrator of the school.

The following chain should generally be followed when students or parents have questions or

concerns:

• the teacher, coach or activity moderator involved

• the Athletic Director for athletic matters

• the Bookkeeper for financial matters

• the Administrative Assistant to the Principal

• the Vice Principal

• the Principal

• the Pastor

Generally speaking, a member of the administrative team will become involved in a student or

parent concern only if efforts to address the matter at the previous level have proven to be

unsuccessful. Students and parents are always welcome to bring a very serious concern to the

Principal directly.

APPOINTMENTS/COMMUNICATIONS WITH FACULTY AND STAFF

Appointments with the Principals or any member of the faculty/staff are to be requested at

least 24 hours in advance by a note or phone call. Problems/complaints should be discussed

with the person(s) involved before consulting the Principal.

Teachers are not to be disturbed during class time under any circumstances, nor are they to be

expected to be available for a “spur of the moment” conference. No conferences before school

start unless it is previously scheduled. Due to weekly faculty meetings, no conferences can be

scheduled on Wednesdays.

Teachers need their break time. Parents are asked NOT to ask to see teachers on break nor to

come to the Faculty Room or classroom during these break times or lunch times.

ATTENDANCE

Absence/Tardiness

Regular attendance at school is essential to consistent learning. Students who are tardy for any

reason are to report to the office WITH A NOTE EXPLAINING THE REASON FOR

BEING TARDY.

Parents are requested to call the school office at (831) 424-7813 between 8:00 and 8:30 a.m. if a

student will be absent for the day. An email may also be sent to the classroom/homeroom

teacher and/or office staff ([email protected] or [email protected]) to inform

the school of the student’s absence. The office staff will forward the email to the teacher(s). The

school office staff will attempt to call parents to verify an absence if a call has not been received.

A note is still needed when the student returns to school. The note for absences should include:

1) child’s name; 2) dates of the absence(s); 3) reason for absence; 4) signature of parent or

guardian.

Parents are encouraged to support the school's emphasis on academic success by not scheduling

vacations, elective medical care, recreational activities, etc., during school hours. The school

reserves the right to deny granting an excused absence, even with a parental note.

Medical and dental appointments should be made after school whenever possible. Doctor and

dentist verification of appointments, or note stating the same, is needed for a recorded

MEDICAL EXCUSE. Students MUST return to school immediately after appointment or the

absence will NOT be marked as a medical excuse--it will be recorded as a regular absence.

Excessive absences or tardies, even if necessary and excused, may result in no grades recorded

on the quarterly report card. The school reserves the right to deny granting an excused absence,

even with a parental note.

Parents must be on campus and have the student signed out before they are removed from class.

For EVERY 3 tardies 1 extra service hour will be added to the family’s service hour

requirement.

School begins at 8:00 a.m. with Morning Assembly. The inner gate will lock promptly at

8:00 a.m. and will not re-open until morning assembly has finished. Parents are more than

welcome to stay for morning assembly. However, we ask that if you are not planning on

staying to please exit by 8:00 a.m. so morning assembly is not disrupted. Any students

arriving after 8:00 a.m. must wait by the inner gate until morning assembly has finished.

Once it is finished the tardy students must report to the office for a late slip. Teachers will

not be letting students in without a late slip.

Preschool will be released at the first gate. Parents are to wait outside the gates for the safety of

our students.

BADGES

All visitors must check in at the school office, sign the visitor log, and get a visitor’s badge. All

visitors on campus are required to wear an identifying badge. ANYONE on campus for ANY

REASON, other than dropping something off in the office and then leaving, REQUIRES A

VISITOR’S BADGE. Badges must be returned when leaving the campus.

LUNCHES

For the safety of our students, parents must drop off all lunches for students by 11:00 a.m.

to the lunch table near the SAC. Please reduce/eliminate the number of fast food lunches

for the students. NO Soda or Candy is allowed in any student lunches. Lunches will not be

microwaved for students.

BICYCLES/SKATEBOARDS/SKATES/SHOESKATES

Students may ride bikes to school. All bicycle riders must wear a helmet. Bicycle riding on the

school grounds is not permitted at any time. Students must walk their bicycles while on school

grounds. THE SCHOOL ASSUMES NO RESPONSIBILITY FOR DAMAGES OR THEFT OF

BICYCLES AND URGES STUDENTS TO KEEP THEM LOCKED.

NO SKATEBOARDS, SKATES OR SHOESKATES WILL BE PERMITTED ON THE

SCHOOL PREMISES.

ANY students walking home or riding a bike must have a permission slip on file with the school

office.

BIRTHDAYS

Parents are welcome, after notifying the classroom teacher at least a week in advance, to send

healthy treats, cupcakes, goodie bags in individualized servings for the class on their child’s

birthday. DO NOT send singing telegrams. Please check with your teacher regarding any

student allergies.

Parents are to drop off birthday treats to the school office for teachers to distribute. Please

contact the teacher for birthday celebrations.

BULLYING AND CYBER BULLYING

Madonna del Sasso School attempts to provide a safe environment for all individuals. We

recognize that bullying and intimidation have a negative effect on school climate and negate an

individual’s spirit of dignity and uniqueness that we advocate in a Catholic school. Students who

are intimidated and fearful cannot give their education the single-minded attention they need for

success. Every student has the right to an education and to be safe in and around school.

Bullying and/or cyber bullying (bullying done through the Internet, interactive and digital

technologies or mobile phones) is not tolerated at Madonna del Sasso school.

Harassment and Bullying

The school is committed to providing a safe and comfortable learning environment that respects

Christian values and is free from harassment, bullying, or hazing in any form. Harassment,

bullying, or hazing of any student by any other student, lay employee, religious, clergy, school

volunteer, or parent/guardian is prohibited. The school will treat allegations of any such conduct

seriously and take appropriate steps to ensure that substantiated bullying or harassment stops.

Substantiated acts of harassment, bullying, or hazing by a student will result in appropriate

disciplinary action up to and including dismissal of the student. The disciplinary action will be

in proportion to the severity of the case and will be calculated to make the harassment or

bullying stop. Students who file false or frivolous charges will also be subject to disciplinary

action up to and including dismissal.

Harassment

Harassment occurs when an individual is subjected to treatment or a school environment that is

hostile or intimidating. It includes but is not limited to:

a. Verbal Harassment: Derogatory comments and jokes; threatening words spoken to

another person or bad language.

b. Physical Harassment: Unwanted physical touching, contact, or assault; deliberate

impeding or blocking of another's movements; any intimidating interference with

normal work or movement

c. Visual Harassment: Derogatory, demeaning, or inflammatory gestures, posters,

cartoons, written words, drawings, images, and photos. Visual harassment can be

communicated in person, in hard copy, or electronically (including on social media)

d. Sexual Harassment: Unwelcome sexual advances, requests for sexual favors, and

other verbal or physical conduct of a sexual nature

Bullying

Bullying is the habitual harassing, intimidating, tormenting, browbeating, humiliating,

terrorizing, oppressing, and/or threatening of another person. Can include the following

behaviors:

a. Teasing

b. Name calling, taunting

c. Threatening

d. Purposely leaving someone out

e. Telling other children not to be friends with someone

f. Spreading rumors about someone

g. Breaking someone’s things

Bullying typically consists of direct behaviors, such as teasing, taunting, threatening, hitting,

shoving, and stealing that are initiated by one or more students against a victim or victims.

Usually there is an actual or perceived power imbalance between the bully and the victim. Such

power imbalance may include differences in physical size or strength or access to embarrassing

information.

In addition to direct attacks, bullying may also be indirect, such as spreading rumors that cause

victims to be socially isolated through intentional exclusion.

Whether the bullying is direct or indirect, the key component of bullying is physical or

psychological intimidation that occurs repeatedly over time to create an ongoing pattern of

harassment and abuse.

Cyber bullying occurs when students bully each other using the Internet on computers, mobile

phones, or other electronic devices. This can include but is not limited to:

a. Sending inappropriate texts, emails, or instant messages

b. Posting inappropriate pictures, videos, or messages about others on blogs, social media,

or websites

c. Using someone else's username to spread rumors or lies about another person

COMPUTER USE AND TECHNOLOGY POLICY

The use of computer services and related technology at Madonna del Sasso School is part of the

school’s curriculum. Students are expected to make responsible and ethical decisions regarding

the use of computers and information services, such as the Internet and other electronic devices,

at all times. Network and computer services include: use of personal and school computers, use

of the Internet, use of e-mail, use of other electronic devices and use of all associated software

(i.e., apps). A student’s use of any school or personal computer and/or school or personal

electronic devices may be restricted or removed if the student misuses or abuses these devices

and any associated software (i.e., apps).

Madonna del Sasso School’s rules of conduct apply to information services in very particular

ways:

• students may not reconfigure or tamper with the network system in any way, nor attempt

to access or alter files without proper authority;

• students, faculty or staff may not unlawfully copy software or apps or information;

• students, faculty or staff may not use software or apps illegally;

• students will learn to cite properly all information that is required from electronic sources

and used in their assignments;

• a student is held responsible for all activity conducted on his/her account or under his/her

password.

Madonna del Sasso School holds specific expectations for students at each grade level for how

they use their computer during official school hours and after school in either the classroom or

the computer lab. Game playing is not permitted on any school-owned computer, server or

network system, without proper permission for educational purposes.

Students may not access, input or forward any inappropriate, sacrilegious, violent, vulgar,

profane, defamatory, or other offensive data.

Failure to comply with these standards or acceptable use of Madonna del Sasso School’s

technology may result in suspension and the loss of privileges for the use of

computers/technology, or expulsion from the school.

Blogs: Engagement in online social media such as, but not limited to, MySpace.com®,

Xanga®, Friendster®, Facebook®, Twitter®, Snapchat® etc. may result in disciplinary

actions if the content of the student’s blog includes defamatory comments regarding the

school, the faculty, other students or the parish.

Electronic Devices: All electronic devices (phones, tablets, smart phone watches) will

be collected in the morning by the classroom or homeroom teacher. The devices will be

kept in a container in the classroom/homeroom throughout the day. Middle school

teachers will pass the container to the next teacher during passing time between classes.

No cell phones are to be used during school hours (8:00 a.m. – 3:00 p.m. or while in

Extension). The use of iPads, Kindles, cell phones and other electronic devices is at the

discretion of the teacher in the classroom only. Electronic devices that are not turned in

at the start of the day will be confiscated and turned into the office. Only parents will be

allowed to retrieve the confiscated electronic device. The confiscation of an electronic

device will result in the issuance of a “Pink Slip.” Three “Pink Slips” will result in

suspension of the student.

CONDUCT

In accordance with the stated philosophy of the school, which emphasizes deep respect for the

human dignity and uniqueness of every individual, each student will be considerate of the rights

of others in all interactions. All students are expected to cooperate with the spirit and policies of

the school which are designed to foster mature development and personal responsibility. This

requires courtesy in all personal relationships, promptness in fulfilling obligations, concern for

the environment, and many other factors which the students’ sense of appropriateness will

indicate to them. The Principal reserves the right to determine the appropriateness of an

action if any doubt arises.

DISCIPLINE

Disciplinary Report (“Pink Slip”)

If there is a reoccurrence of inappropriate behavior or a child is involved in a serious breach of

discipline, a disciplinary report will be sent home. The Disciplinary Report Form (“Pink Slip”)

must be signed by a parent and returned to school the following day. The Administration and

teacher will determine further action if needed. A copy of the “Pink Slip” will be included in the

student’s cumulative file. Upon receipt of a third “Pink Slip,” a student will be suspended.

Detention

Failure to comply with school or classroom rules could result in possible detention and perhaps

suspension. A conference with the Principal, teacher(s), student and family will be held.

Detention and suspension will be based on severity of the situation and consequences will be

determined by the Principal.

Suspension

Suspension is a disciplinary action that prohibits the student from attending school for a limited

period of time, not to exceed five school days.

Offense – 1 Day Suspension

Offense – 2 Day Suspension

Offense – Student’s permanent removal from MDS School

The following conduct may result in immediate suspension:

• Bullying or cyber bullying

• Fighting on school premises before, during or after school

• The use of abusive language -- in action, by speech, or written word

• Vandalism -- students and their parents shall be held responsible for all damage to

equipment or school property caused by their student

• Theft

• Repeated infractions of school rules (i.e. repeated uniform violations, tardies, etc.)

• Other inappropriate conduct

Suspension may be handled “in school” at the discretion of the Principal.

Expulsion

Students may be expelled from the school for certain serious misconduct.

The following offenses committed by students while under the jurisdiction of the school may be

grounds for expulsion:

• Actions gravely detrimental to the physical, moral or spiritual welfare of students,

teachers or the school, such as bullying/cyber bullying

• Assault or battery, or any threat of force or violence directed toward any personnel or

student, or their property

• Possession of a weapon and/or assault with any object which can be used as a weapon

• Use, sale or possession of tobacco, narcotics or alcohol

• Vandalism to school property

• Theft

• Habitual truancy

• Habitual profanity or vulgarity

• Continued willful disobedience.

The school has the right to suspend or expel a student immediately for serious actions. However,

the following procedures will be normally followed:

• Automatic suspension

• A student/teacher conference will be held and parents will be formally notified of the

misconduct and consequences

• If adequate improvement is not shown within a reasonable time, a second

conference with parents, student and administration will be scheduled

• The Superintendent will be notified

• The Principal, in accordance with Diocesan guidelines, will make the final decision.

DISMISSAL PROCEDURES

Dismissal Prior to End of Day

A student will not be excused from school before the end of the school day without a note

written by his/her parent requesting early dismissal. The note is to include an explanation for the

dismissal, specific time, date and parent signature, if permission is granted. Office staff will

excuse the student after an authorized adult has signed the “release” book in the school office.

All students arriving late or leaving early must be signed in/out in the school office by an

authorized adult. Gates will NOT open 15 mins prior to dismissal. Parents are not allowed to

enter and wait for their students at their class. All parents must wait outside of the 1

gate.

Parents need to be at school and have signed their student out before the student will be

released from class.

Dismissal from Parking Lot

The safety of our children is paramount, and a few minutes saved are not worth the life of a

child. Please always exercise extreme caution driving in the parking lot. The counterclockwise

traffic pattern (indicated by the arrows on the pavement) must be observed at all times. Children

are not allowed to be picked up outside of the parking lot area. Parents must not give their

children instructions to meet them outside of the school premises, e.g. Santa Teresa Way. This is

directly against school policy, and more importantly, endangers the children.

Parents and/or those allowed to pick up students should PARK in designated areas and

walk over to pick up their children in front of the Student Activity Center.

Dismissal from Classrooms

During rainy days, students are to be picked up from the classrooms at dismissal time. This is

for everyone’s safety, especially the children’s. Parents or those allowed to pick up students

should park and then walk onto the school campus and head directly to their child’s classroom.

No check in at the office or Visitor badge is required.

EMERGENCY DRILLS

A planned procedure for evacuating the buildings in case of emergency is in effect at the school.

Drills will be held and conducted in the manner recommended by the appropriate authorities.

EXTRA-CURRICULAR ACTIVITIES

Students have an opportunity throughout the year to be involved in non-classroom learning

experiences, including but not limited to those listed below. Students and parents should be

aware that students’ participation in extra-curricular activities is a privilege, not a right.

Extra-curricular activities include:

Athletics Intramural Sports

Boy and Girl Scouting Music lessons

Christmas Program Student Council

Faith and Liturgy events Yearbook

FOOD/SNACKS

Gum chewing or eating sunflower seeds or peanuts, etc. with shells will not be allowed on

campus. This includes after school sports events. Snacks may be eaten only in the designated

eating areas (see “LUNCHES” on pp. (27).

FUNDRAISING/COLLECTION/DISBURSEMENTS/ADVERTISING

No collection of funds, disbursement of flyers/posters, or advertising of any kind for any purpose

may take place without the pre-approval of the Principal, including field trips, retreats, social

events, dances, charitable purposes, team/club apparel, ticket sales, activities, athletic equipment,

educational materials, etc. All such funds must then be deposited to the school office, including

proper descriptive labels of all necessary information for deposit and accountability. No

fundraising project of any kind may be initiated without the pre-approval of the Principal.

ILLNESS

Sick children may NOT attend school. If a child becomes ill at school, it is the parent's

responsibility to pick the child up as soon as possible after notification from the school. The staff

will post notices of any contagious illness that may occur. YOUR CHILD MUST BE FREE

OF A FEVER OR VOMITING FOR 24 HOURS BEFORE RETURNING TO SCHOOL.

PLEASE REFER TO THE COVID-19 REOPENING PLAN.

LOST AND FOUND

The children’s belongings MUST BE LABELED -- lunch pails, sweaters, jackets, book bags,

shirts, etc. THE SCHOOL IS NOT RESPONSIBLE FOR LOST ITEMS. We will keep items

found, but recovery will be impossible without proper labels since all uniform items are alike.

Please mark them with a permanent laundry pen or stitching. Unmarked items will be placed in

the Lost and Found. If unclaimed after a reasonable waiting period, they will be given away to

others in need.

LUNCHES

Parents are required to pack and send healthy lunches with their children. Parents bringing

lunches to the school are required to bring them to the lunch table by the SAC by 11:00 am. DO

NOT TAKE THEM TO THE CLASSROOM.

Lunches and snacks may be eaten only in the designated eating areas. Lunch areas are the picnic

tables behind the office for grades 6 - 8 and between the library and under the blue canopy for

grades TK - 5. Students are expected to leave the eating areas clean and free of debris.

RAINY DAY LUNCH SCHEDULE - If it is raining during lunchtime, we will adhere to the

same lunch schedule in the Student Activities Center (SAC) or in classrooms.

MEDICATION

In general, all prescription medication must be stored in the school office and administered only

under a physician’s orders with a signed authorization from the parent or guardian. Students are

not permitted to have medication in their possession at school. For prescription medication,

there is only a very limited exception in the case of medical necessity where the child’s physician

orders that the student carry the medication on his or her person (e.g. asthma or allergies).

For over the counter medication, a physician’s order will not be required. However, the

medication must be stored in the school office and the parent must sign an authorization for the

child to receive the medication.

For all medications, prescription and over the counter, the “Physician Order and Parental

Authorization to Administer Medication” Diocesan form (two pages) must be on file in the

office for EACH medication that could be administered. This form must be completed

each year. The form is available from the school office or on our school website

(madonnadelsasso.com), under the “About MDS”, “About Us” links.

Parents must understand that none of the Catholic Schools has a nurse on duty and that non-

medically trained school personnel will administer the medication. The Diocese of Monterey

encourages parents to come to the school to administer medications if necessary during the

school day.

For prescription medication, the physician must specify the medication, dosage, and method of

administration and schedule for any medication to be administered to a student. Whenever the

medication, dosage or dosing schedule changes, the school will require a new order from the

physician and an authorization signed by the parent or guardian. In any event, the physician’s

order and parent’s authorization must be renewed annually. The schools will not accept the

directions on the medication container label as a substitute for the physician’s order.

• Medication must be brought to school by the parent or guardian.

• Medication must be brought to school in its original container.

o If it is prescription medication, it must be in the container labeled by a licensed

pharmacist.

o If it is over the counter medication, it must be in its original packaging.

• All medication must be kept in the office and the student must go to the office for the

administration of prescription or over the counter medication.

o The only exception to this rule is if the physician orders that, because of medical

necessity, the student must have the medication on his or her person.

• A new Diocesan form must be signed whenever the medication, dosage, dosing schedule

or method of administration changes. The school will not accept the container label as a

substitute.

• The parent must pick up any unused medication at the end of the school year when the

physician’s order expires.

OFF-CAMPUS CONDUCT

The administration of Madonna del School reserves the right to discipline its students for off-

campus behavior that is not in line with behavior expectations of its students during the course of

the school day. Inappropriate off campus behavior includes, but is not limited to, fighting,

bullying and/or cyber bullying.

PARTIES

We acknowledge that the responsibility of parties outside school hours belongs to the students’

parents. While the school cannot forbid or regulate parties in the home, parents are strongly

encouraged to give thoughtful consideration to the effect this socializing has upon the academic

progress and social conduct of students involved, before and after the event. Parents are also

encouraged to think very seriously about adequate chaperoning and the responsibility that it

entails.

Party invitations should be distributed outside of school (not in the classroom).

PICTURES

From time to time, agents of the school may take still pictures and videos of students throughout

the building, grounds and in extra-curricular activities. The school reserves the right to use these

pictures for internal publications (yearbook, newsletter, etc.), school promotional materials or

advertisements or commercials, or for media release for student awards, etc. Parents who do not

agree to the Diocesan policy on use of pictures must indicate their request that the child’s

pictures are not to be used for any/all of the above-mentioned purposes on the photo release form

and return it to the office by the end of the first week of school.

PLAYGROUND EQUIPMENT

Students are expected to follow special directions regarding the use of designated play areas --

field, play structure, swings and blacktop. The school is NOT RESPONSIBLE for any lost,

stolen or damaged items. Students may bring games for sharing on rainy days at recess and

lunch breaks, with the permission of their teacher.

Students are asked to leave toys of any kind, trading cards, Pokémon card, Legos etc., at

home. There is a variety of play equipment at school.

PLAYGROUND RULES

Students are to be guided in their behavior on the playground by a spirit of respect for one

another, for their adult supervisors, and for the property of other students and of the

school. The safety of all persons should be the guiding factor on the playground. Students are to

remain in areas where the playground supervisors may see them at all times. When the bell

rings, students are to stop and line up immediately.

Footballs, soccer balls and Frisbees are allowed on the field only. Upper grade basketball courts

may have one ball per court and 12 or fewer students per court in any given organized game.

Lower grade basketball courts may have two basketballs per court.

Eating—morning recess and lunch—is allowed in the designated eating areas only. Those areas

are the tables between the upper class wing and the SAC for grades 6 - 8 and the picnic tables

behind the office for grades TK - 5. Eating on the playground blacktop (except at the designated

picnic table area) or on the field is prohibited. Litter should be disposed of in the trashcans

provided.

In keeping with the school philosophy, all persons are to be treated with respect. Offensive

language, aggressive play, bullying and fighting are not allowed. These actions may result

in detention, suspension and/or expulsion.

SAFETY/SECURITY

Madonna del Sasso School places the utmost priority on attempting to provide a safe

environment for students, faculty and staff. The community atmosphere in the school fosters a

sense of comfort and security for all students and families. The school fosters a climate that

facilitates communication that can curb difficulties before they can happen. Students and parents

have an affirmative obligation to make school officials aware of any potential breach of school

safety and security.

The school has linked all rooms with telephones, computer informational technology and an

internal communication system. School officials and staff remain linked throughout the day by a

portable radio system. Visitors may enter the campus via the main gate on the north side after

being buzzed in by the office staff.

The faculty maintains supervisory responsibility for students between the hours of 7:00 A.M and

5:30 P.M. Procedures have been instituted to see that all visitors report to the office for a

visitor’s badge. Unused areas are kept secure. The school has a lock-down plan and an

evacuation plan in the event of a crisis or natural disaster.

School officials work closely with local civil authorities for added security. Police and local

authorities are briefed as to any potential breach of safety/security. School officials rely heavily

on their experience and advice regarding how to address any situations that may arise.

SCHOOL PROPERTY

The administration and staff will not condone or allow malicious mischief to the school or

surrounding properties. Students will be expected to pay for any damage to the building,

furnishings, or books. The amount will depend on the cost of repair or replacement.

SEARCH PROCEDURES

If there is suspicion of contraband, the family, office staff and Administration will be notified,

and the Principal will take appropriate action.

School officials will exercise their right and duty as administrators of a private, religious school

to search the possessions of students, if they have reasonable cause to believe the student may be

in possession of any form of contraband. Enrollment in the school implies student and parental

consent for such searches. These include search of possessions in desks, cubbies, book bags,

pockets, shoes, personal property, lockers etc. As the school is private property, such searches

may be necessary to protect the health and safety of the school community. Any student who

refuses to cooperate with such a search will be subject to dismissal.

SEXUAL HARASSMENT

Sexual harassment is defined as any unwelcome sexual advances, unwelcome physical contact of

a sexual nature, or unwelcome verbal or physical conduct of a sexual nature. “Unwelcome

verbal or physical contact of a sexual nature” includes, but is not limited to, “the deliberate,

repeated making of unsolicited gestures or comments, or the deliberate, repeated display of

offensive, sexually graphic material which is not necessary for school purposes.” Diocesan

policies will be followed.

• No student, faculty or staff shall be subject to sexual harassment as a Catholic school

community member.

• Any student or staff member who believes that he or she is being sexually harassed shall

report immediately such information to school administrators. Any information reported

shall be treated as confidential. All claims of sexual harassment shall be thoroughly

investigated by the Principal.

• No student or staff member shall receive any retaliation or disciplinary action for reports

of sexual harassment made.

STUDENT DIRECTORY INFORMATION

The school keeps a listing of all student names, addresses, parent/guardian names, and home

telephone numbers. The school normally uses this as an internal document. Families who do not

wish any of this information to be published must submit this request to the school office by

September 10. This directory may not be used to generate mailing lists or promote commercial

or political activities. Those who do so are subject to payment of civil damages.

STUDENT RECORD CHANGES

Parents should notify the school office at the time of any changes to address, phone, or work

information. It is the responsibility of parents to notify the school of any change of custody of a

student, and to present the appropriate legal documentation for said changes.

SUBSTANCE ABUSE POLICY

Madonna del Sasso School is committed to keeping the school community free from drugs. Our

students do not tolerate the presence of drugs in their school and report them to administration if

they see them.

For the safety and welfare of all of our students, the possession, arrangement to obtain, use, sale,

distribution of, possession with intent to distribute, being under the influence of, evidence of the

use of, or continued presence with those who use alcohol and/or illegal drugs and/or controlled

dangerous substances and any other inappropriate substances, look-a-like drugs, gasses, etc., or

the misuse of legal drugs is strictly forbidden. Students may also not be in possession of

paraphernalia designed for the use of above: clips, pipes, rolling papers, pouches, bags, empty

alcohol containers, etc. Any student involved in these activities is subject to dismissal from the

school and the notification of law enforcement.

Students who freely disclose difficulties with these substances to school authorities at a time

when they are not the subject of a discipline investigation will not be subject to school discipline

(unless they are in possession or under the influence at that time) and will be handled through a

counseling protocol, where parents will be strongly encouraged to seek professional services.

The administration reserves the right to require a student to pass a medical drug test if there is

reason to suspect drug use. In this case, the student may be required to submit to such a test to

be eligible for continued attendance at the school. Parents will be charged for the testing if

results are proven positive for drug use.

Definitions

Controlled Dangerous Substances: as defined in the state criminal code. They include but are

not limited to: marijuana, heroin, methamphetamines, and anabolic steroids. The term

“controlled dangerous substances” shall also include alcohol.

Under the Influence: a student is judged to be under the influence whenever s/he exhibits

physical or physiological symptoms (including but not limited to, unsteady walking, dilated

pupils, slurred speech, erratic or uncharacteristic emotional reactions), which are commonly

associated with the use of controlled dangerous substances.

Possession: is defined as knowingly or purposely obtaining or possessing, actively or

constructively, a controlled dangerous substance or drug paraphernalia:

• on or off school property

• on the person

• in an accessory (included but not limited to purse, book bag, gym bag, etc.)

• in a cubby or desk; and

• in a private or school owned vehicle of transportation

Constructive possession: refers to a student who intends or has the capacity to exercise control

over the drug/paraphernalia even if s/he does not have physical possession of the item. For

example, a person who hides drugs on school property or asks a classmate to hold drugs for

him/her, constructively possesses the drugs.

Distribution: is defined as sharing, selling, or dispensing a controlled dangerous substance

• on or off school property

• with or without receiving payment, and

• to individuals enrolled or not enrolled in the school

Possession with intent to distribute: applies regardless of whether or not a student intended to

receive payment

• to distribute the controlled dangerous substance to an individual enrolled or not enrolled

in the school; and

• to distribute the controlled dangerous substance on or off school property

Smoking

Students who use, sell, or possess tobacco products on school grounds, athletic events, etc. will

be subject to suspension. Students who remain present with those who are smoking will be

considered to be smoking.

Madonna del Sasso School is very attentive to health issues and government laws as to

smoking/chewing tobacco. Students and employees are not allowed to use tobacco in any form

on campus or at school activities, etc., at any time. This standard also applies to areas in the

vicinity of the school and around neighboring homes. Students are also not permitted to be in

possession of smoking materials: lighters, rolling papers, empty cigarette packs, etc.

TELEPHONE CALLS

Students are allowed to go to the office phone to ask to make outgoing calls to parents regarding

an emergency during school hours, at the discretion of the teacher. In addition, students are

usually not allowed to take a phone call in the office. A message will be taken and

communicated by the office staff in case of emergency. However, in the case of illness, the

teacher should send the child to the office and office staff would make the call informing

the parent.

TEXTBOOKS

Many textbooks are provided for student use. Families may be asked to purchase reading novels

for their classes. Students who damage or lose these books will be charged the full cost of the

text.

VISITORS

During school hours, all visitors must first report to the school office to sign the Visitor’s log and

pick up a Visitor’s badge, which is a plastic, colored badge on a lanyard to be worn around the

neck for public view.

Anyone on campus for ANY REASON, other than dropping something off in the office and

then leaving, must wear a BADGE. Badges must be returned when leaving the campus.

Students who wish to bring a student visitor (from another school) for a day must receive

permission from the school administration and teachers at least one day in advance. The

visiting student must also submit a “Letter of Request” from his/her parents, asking the school to

have their child on campus for the day. This letter must be submitted at least one day in

advance.

Students may not fraternize with unauthorized visitors before, during or after school. Students

should not be involved in any arrangements to meet visitors on campus before, during or after

school. Students will be held accountable for all unauthorized visitors with whom they have

arranged to come on campus.

VI. PARENT INFORMATION

ADVISORY BOARD

The Advisory Board serves the Pastor and the Principal in an advisory capacity. Matters critical

to the functioning of the school are considered during the monthly meetings. The first thirty

minutes of each meeting are open to allow interested parents to participate. Parents planning to

attend are asked to call the school or a Board member prior to attending. Board meetings are

usually held on the second Tuesday of each month in the Faculty Room.

PARENT TEACHER ASSOCIATION

The Parent Teacher Organization exists to foster a sense of community and to emphasize the

connection between home and school. In addition, the PTA will function as the school’s lead

fundraising organization. All parents of students enrolled in Madonna del Sasso School are

members of the PTA. The PTA operates under the supervision of the Principal. The President

of the PTA is an ex-officio member of the Advisory Board and is required to attend Advisory

Board meetings. Room parents are required to attend the monthly PTA Board meetings. This

helps keep communication lines open with regard to any PTA events and fundraising activities.

Meetings are held on the first Tuesday of each month in the Faculty Room.

NOTICES TO PARENTS

The weekly bulletin, which contains important time-sensitive information, will be emailed.

Please make an effort to read it each week to keep abreast of weekly news items. Some paper

copies of the weekly bulletin are also available in the office. The monthly school calendar, the

Tuition statement and Extension statement will be sent at the beginning of each month. Email

blasts about topics not included in the weekly bulletin are also sent to all parents as needed.

PARENTS VISITING THE CLASSROOM

Parents may visit their child’s classroom while it is in session. Arrangements must be made with

the teacher at least twenty-four (24) hours in advance of the visit. Visitors are required to check

in and out with the office staff and must wear a visitor badge during their entire visit. Parents

are asked not to bring younger children with them. Parents may stay for an appropriate

amount of time.

PARENT VOLUNTEERS

Parent volunteers are any adult family members who are 18 or older, and who commit to help a

homeroom teacher and/or respective parent volunteers with various events: class gatherings,

field trips, seasonal celebrations, presentations, workshops, etc. When visiting, they are to abide

by the procedures established for visiting parents listed above. Parent volunteers are not

permitted to assist teachers in the assessment and evaluation of curricular learning (i.e. testing,

grades, academic records, etc.).

All parent volunteers MUST have their fingerprint clearances and Virtues certificates on file in

the office before any volunteering can occur.

ROOM PARENTS

A Room Parent is any adult family member who assumes the responsibility of the lead Parent

Volunteer. The Room Parent commits to help a homeroom teacher in acquiring resources and

coordinating other Parent Volunteers to donate time, talents and sometimes supplies for the

purpose of organizing special events such as: class gatherings, field trips, seasonal celebrations,

presentations, workshops, participate in school fundraisers, etc.

Room Parents will receive an Emergency Contact List for the class. This list is to be kept

confidential, and is not to be shared with anyone or used for personal purposes. This

Emergency Contact List must be returned to the homeroom or classroom teacher at the

end of the school year.

With respect to long time Madonna del Sasso School traditions, one of the main responsibilities

of 7

grade room parents is to fundraise for and organize the 8

grade graduation luncheon.

Second grade room parents have, as one of their responsibilities, the task of working with the

classroom teacher on the events related to First Reconciliation and First Communion.

First grade room parents have, as one of their responsibilities, the task of working with the

classroom teacher in organizing and assisting at the second grade First Communion luncheon.

Room parents are required to attend the monthly PTA Board meetings. This helps keep

communication lines open with regard to any PTA events and fundraising activities.

SERVICE HOURS

Parents involved in school activities communicate the value of education to their children and in

turn the students’ educational achievement is enhanced.

The Service Hours requirements are:

• Each family is required to provide 35 service hours per year. Families receiving

financial assistance are required to complete more hours. The service hour cycle begins

the first day of summer vacation and ends the last day of the school year. Hours worked

during the summer will apply to the upcoming school year.

• All volunteers must be 18 years or older, and have fingerprint clearances on file in the

school office. To drive on a field trip, volunteers must be 21 or older to drive other

students. If you are planning to drive for any school-related purpose you must watch a

safety driving video. At the conclusion of the video, there is an option to print your

certificate. Please print the certificate and submit it to the school office. See our website

for the video link. In addition, each volunteer must complete the online course

(www.virtus.org) “Virtues” and submit the certificate of completion to the school office.

Please see school office or website for more information.

• Assistance in time, talent, or material that benefits Madonna del Sasso School can be

credited to service hours. Parents performing the service hours must obtain the

chairperson’s signature on the gold service hour slips. It is also the parent’s

responsibility to submit the gold service hour slips to the office within two weeks of the

event in order to receive service hour credit.

• Inquiries about recording of service hours should be directed to the service hour

coordinator. For the 2021 - 2022 school year, please contact the school office.

• Families ARE Required to Participate in 2 Mandatory Fundraisers that are decided

by the Principal.

• Supplies donated to the school may be credited toward service hours at a value of $30.00

worth of materials per every hour. In order to receive credit for donated items, original

receipts must be attached to the gold confirmation slip signed by the teacher or

chairperson of the event or activity.

• When requested by the school for school events, baking home made items may earn

service hours. Two service hours will be given for baking a home made cake OR for

baking 3 dozen home made cup cakes/cookies/brownies. It is the parent’s responsibility

to get the signature of the chairperson of the event on the gold confirmation slip. The

parent must submit the completed slip to the school office within two weeks of the event

in order for proper credit to be recorded by the Service Hours Coordinator.

• Tardies – 1 extra service hour will be added to the family’s service hour requirement for

every 3 tardies.

• Dress Code Violations – 1 extra service hour will be added to the family’s service hour

requirement for every 3 violations.

• In recognition of the value of family involvement to the school and to the children, each

service hour is credited at $30.00. Therefore, families which fall short of the 35-hour

minimum will be assessed $30.00 per each hour not completed by the last day of school.

The assessment for uncompleted hours will be posted to the tuition account and is

payable before July 1.

• In case of family emergencies and at the discretion of the principal, service hours may be

donated at the time of service from one current Madonna del Sasso School family to

another. This can be done by filling out the gold service hours slip with the name of the

family who is to receive the donated hours, at the time the service hours occur.

There are several positions that necessitate more than the required annual amount of service

hours, and COULD earn the annual amount, with active and consistent participation and

approval from the principal. Among those positions are:

• Room Parent

• Parent Teacher Associations (PTA) Board Member

• Advisory Board Member

• Overall Chairperson (or committee chair) of a major School Fund Raiser/Event

• Coach and Assistant Coach for an athletic team consisting of at least 50% MDS students;

team must be sanctioned by the MDS Athletic Director.

• Head Scout Leader (i.e. person who is registered with the respective Boy or Girl Scout

Council as the troop leader of record of a MDS sponsored troop; assistant leaders shall

record time hourly on the gold service hour slips and must get the signature of the head

Scout leader).

All other service to the school will be credited on an hourly basis recorded on the gold service

hour slips. Hours should be recorded to the nearest quarter hour. Parents performing the service

hours must obtain the chairperson’s signature on the gold service hour slips. It is also the

parent’s responsibility to submit the gold service hour slips to the office within two weeks of the

event in order to receive service hour credit. The only exception to filling out the gold service

hour slips is for playground supervision. These hours will be credited per the sign-in sheet in

the office. The Service Hour Coordinator will track hours from the sign-in sheets.

VII. FINANCES

FINANCIAL AID

Limited financial aid is available for assistance in cases of need. Financial aid packets may be

obtained through the school office in December. Requests for aid are processed through Private

School Aid Service in early April. Moneys are distributed at the recommendation of that agency.

Requests must be renewed annually. In recognition of an award of financial aid, families

receiving financial assistance are required to perform 10 additional service hours beyond the 35

hour minimum. (Not implementing for the 2021 - 2022 school year)

CASH PAYMENTS

The school office will no longer be accepting cash payments over $100.00. Payments over $100

need to be paid with a cashier’s check or money order. Credit Card payments will be accepted at

a later date with a service fee.

TUITION RATES AND FEES

Tuition rates for the 2021 - 2022 school year. The rates can also be viewed on the school’s

website (www.mdsschool.com).

PRESCHOOL:

2 DAY (T/TH) 3 DAY (M/W/F) 5 DAY (M-F)

$2,865 $3,607 $5,558

TK – 8th: $6,069

A non-refundable registration fee of $350 per TK-8 student, and $350 per Preschool Student, is

due in full by March 1st to reserve space in class for the following school year, unless prior

arrangements have been made with the Bookkeeper. After March 1

registration fee is $400.

Payments will be applied to the oldest balances first. All accounts must be brought current prior

to acceptance of the registration fee for the next school year. Students will be taken from waiting

lists if current families do not re-register by February 1st.

Eighth grade students will be charged a $150.00 graduation fee, payable by September 10

and

$200 if paid after September 10th. If accounts are not paid in full prior to graduation, student

may not be allowed to participate in graduation ceremony and their cum files will not be released

to their prospective schools.

Each family will be charged a $300 Building & Maintenance Fee. This fee is payable on May

. $350 if paid after May 15

TUITION STATEMENTS AND PAYMENTS

All school tuition payments (TK-8 and Preschool) for the 2021 - 2022 school year are to be paid

directly to FACTS. Their parent support staff is available 24 hours per day, 365 days per year

and can be reached at 866 -441-4637.

The tuition for each child is a yearly charge that your family incurs when your child is accepted

into the school. Payment for the yearly charge may be made to FACTS, in full, by semester,

with one half payable July 1st and the remaining half on December 1st, or over eleven months.

The Registration Fee for the following school year is due on February 1st. There is no tuition

payment due in February if your account is current. To pay over 12 months is a benefit available

to you, however, if payments are consistently late, the school may withdraw the benefit and the

entire tuition will come due. If accounts become past due, the student may not be allowed to

attend class until all past due balances are paid in full.

The tuition payments are due to FACTS on the 5

or 20

of each month and considered late

immediately after your selected due date. A late fee will be assessed by FACTS on late

payments.

In the event a child is withdrawn from school, the parents are responsible for the entire

annual tuition.

Returned checks for any school-related payment or fee (i.e. extension, hot lunches, etc.) will be

assessed a $35.00 fee. A cashier’s check in the amount of the check and the assessed returned

fee. It should be delivered to the School Bookkeeper within three business days of bank

notification. If there is an additional occurrence, all future payments will only be accepted in

the form of cash, cashier’s check or money order.

In signing the tuition contract, parents agree to pay FACTS on behalf of Madonna del Sasso

School the annual tuition and all applicable fees per the above tuition rate schedule. NOTE: If

the child withdraws before the end of the school year, the entire remaining tuition balance

is immediately due and payable.

All tuition accounts are to be cleared by June 30

unless special arrangements have been made

with the Bookkeeper and Principal. Students will be automatically dropped from enrollment for

the next school year when this policy is not carefully followed. Service hours and June extended

care services will be due upon receipt of billing.

VIII. PRESCHOOL

PHILOSOPHY

Our Preschool offers a safe, nurturing environment enriched with Christian values, while

providing developmentally appropriate programs, for children ages three to five. Madonna del

Sasso Preschool is a place where children can make friends, explore, discover, create and grow

through religion, language arts, art, music and movement, and science and math to provide a

quality foundation for the child’s lifelong learning.

GOAL

The goal of Madonna del Sasso Preschool is to assist and support our school families in

providing a secure, loving environment for their children. This goal is achieved by blending

cognitive, emotional, social, spiritual, and physical development, to allow each child to reach

his/her potential.

ADMISSION POLICY

Children must be at least 3 years of age by July 1, and must be toilet trained before starting

preschool.

Copies of birth certificates for all Preschool students must be presented at the time of

registration.

A physical examination along with certification of required vaccinations (3 polio, 4 DTP, 1

MMR, the Hib and Hep B series) must be presented at the time of registration, together with a

tuberculin test or waiver from the child's physician on the physician's report. THE ABOVE

DOCUMENTS MUST BE ON FILE BEFORE THE CHILD CAN ATTEND SCHOOL

(California state law requirement).

A non-refundable registration fee of $350.00 must be paid at the time of registration, payable to

“Madonna del Sasso Preschool”.

A child will not be fully registered at Madonna del Sasso Preschool until the parent/guardian has

agreed in writing to uphold the educational philosophy and goals of the school stated in the

admission agreement.

A child may be removed from school due to: failure to meet financial obligations; consistent

behavioral problems on part of the enrolled student; actions on the part of family members of the

enrolled student that negatively impact the school; and consistent tardiness in picking up the

student.

The Department of Social Services has the authority as the child daycare licensing agency to

inspect and audit child or facility records and interview children or staff without prior consent.

In addition, the Department has the authority to observe the physical conditions of the preschool

program and site to ensure absence of abuse, neglect, or inappropriate placement of children.

DAILY PROCEDURES

Each person who signs the child in and out of Preschool must sign his/her full legal name in the

designated book. Families are responsible for informing other adults who pick up the child of

this policy, which is required by state law [section 101229.1 (a) (1)], and is the record of daily

attendance. Failure to comply with this policy will result in a warning for the first offense, and

then in a $20.00 fine per infraction. Each person who signs the child in and out of Preschool

must wear the designated badge at all time while on campus.

If someone other than the parent/guardian is to pick up a preschool student, written authorization

to the director or staff on duty must be included on the emergency card or in a separate note.

Parents are requested to call the school office (831) 424-7813 between 8:00 and 8:30 a.m. if a

student will be absent for the day. An email may also be sent to the classroom/homeroom

teacher and/or office staff ([email protected] , [email protected]) to inform

the school of the student’s absence. The office staff will forward the email to the teacher(s). The

school office staff will attempt to call parents to verify an absence if a call has not been received.

A note is still needed when the student returns to school. The note for absences should include:

1) child’s name; 2) dates of the absence(s); 3) reason for absence; 4) signature of parent or

guardian.

OBLIGATIONS OF PRESCHOOL PARENTS OR GUARDIANS

• Bring the child to the school building upon arrival and sign his/her full name on the

appropriate register.

• Sign the child out on the appropriate register before removing the child from the school

grounds.

• Notify the director at ext. 220 or via e-mail when someone other than those named on the

emergency information card will be picking up the child.

• Notify the director at ext. 220 or via e-mail when the child will be absent.

• Attend a conference when asked to do so by the director.

• Read and abide by the handbook of Madonna del Sasso School.

• Complete a minimum of 35 service hours, as indicated in the Madonna del Sasso School

Student-Parent Handbook.

• Return the required preschool forms, filled out completely, and copies of the indicated

documents before the child starts school:

Admission Agreement

Tuition and Fees Agreement

Emergency Information

Consent for Medical Treatment

Physicians Report

Pre-Admission Health History

Personal Rights

Parent's Rights

Proof of Immunization

Child Sexual Abuse Prevention Pamphlet

Baptism Certificate

Birth Certificate

UNIFORMS

Uniforms are required at Madonna del Sasso Preschool. Please visit Dennis Uniforms

https://www.dennisuniform.com/collections/m75mds for uniform purchases. Every child should

have an extra change of clothes at school. PLEASE SEND A LABELED JACKET OR

SWEATER FOR YOUR CHILD EACH DAY.

DISCIPLINE POLICY

Discipline in the Catholic school is considered an essential aspect of Christian development and

moral guidance. The discipline policy at Madonna del Sasso Preschool strives to provide a

healthy atmosphere conducive to learning and personal growth. Appropriate conduct at

Madonna del Sasso Preschool means having a positive, respectful attitude toward staff, visitors,

and fellow students.

Children need to know what we expect from them; therefore, our teacher and aides use positive

and preventative methods of discipline to maintain an atmosphere of love, acceptance and order.

Our objective is to help the children learn to exercise self-control, to respect the rights of others,

and to express their feelings in an appropriate manner. The three guiding rules to achieve this

objective will be: children may not hurt themselves; children may not hurt others; and children

may not destroy property. If there is a consistent concern about a child’s behavior, a meeting

will be arranged for the parents, teacher/director and principal to discuss the situation. Corporal

or unusual punishment will not be allowed at Madonna del Sasso Preschool under any

circumstances.

ILLNESS AND MEDICATIONS

Sick children may not attend preschool. If a child becomes ill at school, it is the parent's

responsibility to pick the child up as soon as possible after notification from the preschool. The

staff will post notices of any contagious illness that may occur. YOUR CHILD MUST BE

FREE OF A FEVER OR VOMITING FOR 24 HOURS BEFORE RETURNING TO

PRESCHOOL.

FOR ANY MEDICATION to be given to your child at preschool, a request slip must be signed

and dated by the parent. The medication must be prescribed by a doctor and in its original bottle

with the child's name, prescribed dosages and instructions appearing on the bottle. PLEASE

hand the medication to a staff member when signing in the child.

SNACK

The children will be provided with a healthy snack each day. The students will generally

participate in the preparation of their snack. The parents are asked to sign up to bring snack for

the class.

VACATIONS AND HOLIDAYS

Madonna del Sasso Preschool will follow the yearly calendar of Madonna del Sasso School. A

monthly preschool newsletter will be sent home that will list the holidays, if any, for that month.

The yearly school calendar is available in the main office.

IX. ATHLETICS

“Every athlete exercises discipline in every way. They do it to win a perishable crown, but we,

an imperishable one.” -1 Cor. 9:25 (New American Bible)

Madonna del Sasso School strives to promote opportunities for students to grow in physical

stamina and commitment to community through team building in its after-school sports

programs. Conscious of the growing need for athletes and spectators who demonstrate honorable

and sportsmanlike conduct, MDS School athletes, parents and coaches are held to the highest

standards of faith and community consistent with the teachings of Christ.

MDS School participates in interscholastic athletics at the 7

and 8

grade level as part of the

Mission Trail Junior Athletic League (MTJAL).

The league sports include boys’ and girls’ volleyball, boys’ and girls’ basketball (grades 7-8),

soccer, track and field, tennis and golf (grades 6-8).

Grades 3

– 6

grade sports (i.e., basketball, volleyball, flag football and soccer) are organized

through the City of Salinas Recreation Department.

All athletes are required to have fees and registration requirements completed and approved

before they are permitted to participate in any athletic activity.

ACADEMIC ELIGIBILITY

To be eligible to participate in extra-curricular sports, students must maintain a “C” average of at

least a 74% in all subject areas. Participation in school sports is a privilege, not a right.

To be eligible for the first semester (fall sports) students must have passed from the previous

school year. A previously eligible student will not be eligible to try out for a winter sport if

he/she earns less than a 74% (“C”) average in all subject areas in the first quarter. To be eligible

for extra-curricular sports for the second semester (spring sports), a student must have earned at

least a 74% average in the first semester. A previously eligible student will lose eligibility for

the remainder of the school year, if he/she earns three or more failing third quarter grades.

Athletic Director needs to confirm with coaches and teachers if a student is eligible. The

Principal or the Principal’s designee may review a student’s eligibility.

This eligibility policy meets and exceeds the regulations of the California Interscholastic

Federation (CIF).

ATHLETIC AWARDS

A certificate of participation will be presented to each participant of an extra-curricular athletic

team, providing the participant completes the following requirements:

• Commit to the highest standards of Christ through faith and community in participation

in athletic events and contests

• Faithfully attend and participate in ALL practices and games

• Conduct himself/herself in accordance with the league’s Code of Sportsmanship

Participation awards for grades 3-8 will be presented to eligible team members by the coach.

Awards for MTJAL student-athletes will be presented at the Athletic Awards assembly in the

spring.

The following special awards may be presented to players for each sport:

Most Valuable Player Coach’s Choice

Best Player Defense Sportsmanship

Best Player Offense Most Improved Player

(based on sportsmanship, most inspirational, most improved)

COACH’S DUTIES AND RESPONSIBILITIES

• Fingerprint clearance, VIRTUS certificate completed, and Smart Driving certificate

completed

• Coach and Assistant Coach for an athletic team consisting of at least 50% MDS students;

team must be sanctioned by the MDS Athletic Director.

• Give Form of Eligibility to middle school students before adding students to roster, to get

conduct and academic information from teachers

• Collect Form of Eligibility from each student

• Check in with teachers regarding student’s continued eligibility throughout the season of

that sport

• Conduct oneself according to the school’s mission and philosophy.

• Promote Christian values that enhance a strong athletic foundation.

• Nurture the student-athlete’s growth of character and self-esteem.

• Develop a positive parent/coach/athlete relationship.

• Promote respect, good sportsmanship, and obedience towards authority figures by

treating student-athletes, parent, opponents and game officials with respect.

• Instruct each student-athlete as to the rules of the sport through regular practices and

game competition.

• Maintain constant supervision of student-athletes until all of them have been picked up;

students should never be left alone after practices or games.

• Check students in and out of school extended care before 6:00 p.m., as needed.

• Communicate with the Athletic Director regarding games and practice schedules.

• Confirm game dates and times with other league schools when necessary.

• Organize car pool transportation to and from games.

• Maintain inventory of all team equipment.

• Insure proper registration and emergency information for each student-athlete before

he/she is permitted to practice.

• Coaches will be responsible for completing and abiding by a Student Activity Center

(SAC) use agreement form.

SPORTSMANSHIP

The following is the statement of the Mission Trail Junior Athletic League Code of

Sportsmanship by which all schools abide.

• We treat the teams and spectators of visiting schools as our guests.

• We avoid rowdiness, profanity, or uncouth actions of any nature.

• We respect our school campus and those of other schools, and avoid derisive action or

words toward them.

• We enthusiastically support our fans and respect the fans of our opponents.

• We respect skillful and courageous performance by all participants in the athletic contest,

and at all times refrain from unsportsmanlike remarks to or about visiting team members

and spectators.

• We will be modest in victory and gracious in defeat.

• We will be proud of the teams and coaches that represent our schools, and encourage

them to display the finest in sportsmanship.

• We remember that we represent our school and community and that we value good

conduct, and will discourage behavior that will bring discredit to our school or

community.

• We remember the fine heritage of American sports and athletics and the opportunities for

sportsmanship they afford us.

• We remember that an athletic contest is only a game -- not a matter of life or death for

player, coach, school, spectator, official, or community.

Any person (athletic department, staff or faculty member, student-athlete, parent, fan or spectator

associated with a member school) who causes a disruption at an athletic activity will be escorted

from the site and subject to arrest.

Any student-athlete who is ejected from a sporting event must meet with the Principal the next

school day to explain him/herself. The student-athlete will be subject to consequences up to and

including dismissal.

X. PK-8 EXTENSION PROGRAM

Madonna’s School Extension program serves parents of our school by caring for their children

Monday through Friday during non-school hours (7:00 a.m. – 5:30 p.m.). Established holidays

will be noted on the monthly calendar. Opportunity for study, organized playtime, and

continuation of Christian living principles are a part of the regular full schedule.

Children are not allowed to be on the school ground unsupervised. Therefore, students who

arrive at school before 8:00 a.m. or remain after 2:15 p.m. on Wednesdays and 3:15 p.m. or

12:15 p.m for Preschool are REQUIRED to attend the School Extension, and families will

be charged accordingly.

On MINIMUM DAYS, each student is required to leave the school grounds at 12:30 p.m. or

report to the Extension Program.

Extension employees need to know which children are to attend the Extension Program after

school each day. Fifteen (15) minutes after dismissal your student WILL be signed into

Extension by their teacher. It is your responsibility to review times and sign your student out of

extension. The procedure is designed to protect the children. If a child who is expected does not

report to the Extension facility, the director is then able to make the proper inquiries.

If you need to call during the day to have your child attend Extension, the office staff will inform

the student and Extension director. An emergency card MUST be completed for the Extension

office before the first day of attendance. Please update the emergency cards as needed.

TK – 8

GRADE EXTENSION FEES

REGISTERED HOURLY MONTHLY

GR. TK-8

1 Child $6 $250

2 Children $12 $500

3 Children $18 $750

4 Children $24 $1,000

Families may choose the monthly payment option by notifying the Bookkeeper in advance.

Extension is billed monthly or by the hour and not prorated. Ex. You sign your child out

at 4:06, you will be billed for the entire hour. Same rule applies if you sign them out at

3:45, you will be billed for the entire hour.

Children are in the care of the Extension program as of 3:15 p.m. unless they are signed out by

an adult for a specific event (i.e. sports, Scouting, etc.)

Students waiting to practice for after-school sports MUST CHECK IN TO THE

EXTENSION PROGRAM. Coaches are responsible to see that their student athletes are

signed out from Extension properly and DO NOT remain on the school grounds

unsupervised.

Access to the School Extension may be refused to any family who has not purchased hours.

Payments may be made at the school office or the Extension office. If fees are not paid in a

timely manner, the student may be dropped from the program.

SPECIAL PROVISIONS AND PROCEDURES FOR TK-8 EXTENSION

• Extension staff will fill in the time of pick up and parents or guardians must sign the pick

up sheet verifying time. They must also make verbal contact with the employee on duty

at that time.

• Personnel will not permit the child to leave the facility unless it is to a parent, guardian,

or to persons whose names are listed on the emergency card.

• There is a penalty for tardy pick-up of $2.00/child for every minute after 5:30 p.m.

Consistent delinquent payment or late pick-up could result in the loss of service. If

a student is not picked up within 30 minutes of closing time, the police may be

called.

• Written permission must be submitted by the first day of the activity for your child to

participate in any after-school programs. Time spent in “after-school activities” will not

be charged, as long as notation is made on sign-out sheet.

• Children are not encouraged to bring toys from home. Madonna del Sasso School will

not accept responsibility for lost or broken items.

STUDENT RESPONSIBILITIES IN TK-8 EXTENSION

• Students are expected to report to School Extension promptly. They may

NOT remain with their classroom teacher after school without notifying Extension

personnel.

• Students need to make immediate contact with a Supervisor upon arrival.

• Students who are enrolled in both Extension and after-school activities are to report to

Extension BEFORE reporting to the activity (sports, band, etc.).

• It is the student’s responsibility to have with them all materials necessary to complete

homework assignments. The staff has no way of knowing what assignments have been

given.

• A change of clothing is recommended. Students must keep track of his/her belongings.

Be sure they are labeled.

XI. PRESCHOOL EXTENSION

Madonna del Sasso School Preschool Extension provides a service to Madonna del Sasso School

parents by caring for their Preschool children, presently attending Madonna del Sasso School, in

a loving and constructive manner.

HOURS: Monday thru Friday, 7:00 a.m. – 8:00 a.m. & 12:00 p.m. to 5:30 p.m.

must sign out student (s) daily. Note is required to authorize “non-parent” pick-up.

PAYMENTS: Families may choose the monthly payment option by notifying the Bookkeeper in

advance.

FEES: HOURLY MONTHLY

1 child (Preschool) $ 6 $400

2 children (Preschool) $ 12 $750

They also may be placed in the black mailbox on the wall in the school office.

LATE FEES: There is a penalty for tardy pick-up of $2.00/child for every minute after 6

p.m. Consistent delinquent payment or late pick-up could result in the loss of service. If a

student is not picked up within 30 minutes of closing time, the police may be called.

PROGRAM ACTIVITIES: Preschool Extension will be organized to include specific time

for class work, outdoor play, snacks, structured crafts, games, rest time for students under five,

and quiet listening.

Students should bring: 1) a lunch, 2) a change of clothes for inclement weather or accidents and

3) their own blankets and pillow plus any other necessary materials that will make them

comfortable / put them at ease when they have their rest period.

COVID-19 REOPENING PLAN ADDENDUM

Refer to the Covid-19 Reopening plan for information regarding the following:

• Children MUST stay home if Sick

• The Use of Masks/Face Shields

• Cleaning/Sanitizing processes in place

• Researched based daily curriculum for social emotional wellbeing and health

• Students will remain with their class all day

• Staggered recess and PE schedules/activities

• Lunch and snack times will take place outside or in the classroom. Lunches MUST be

brought with the students

• Outdoor garden areas will be used for instructional and social purposes

• Limited Parent/Volunteers on Campus at the discretion of the school administration.

• Electronic devices

Student’s Name: ______________________________________ Grade: ________________

Parent/Guardian: please review and initial each section below:

2021 - 22 Family Handbook:

____: I have read ALL sections of the 2021 - 2022 Family Handbook and it is our/my responsibility to review with

my child(ren) the polices and procedures and help them understand that compliance is necessary and expected.

2021 - 22 MDS Technology Policies:

____ & ____: I have read and understand the 2021 - 2022 Technology policies and it is our/my responsibility to

review with my child(ren) the polices and procedures and help them understand that compliance is necessary and

expected.

2021 - 22 Extension Policies:

____ : I have read and understand the 2021 - 2022 Extension policies and it is our/my responsibility to review with

my child(ren) the polices and procedures and help them understand that compliance is necessary and expected.

2021 - 22 Tuition Policies:

____ : I have read and understand the 2021 - 2022 Tuition policies and it is our/my responsibility to review with my

child(ren) the polices and procedures and help them understand that compliance is necessary and expected.

2021 - 22 Family Service Hours Policies:

____ : I have read and understand the 2021 - 2022 Family Service Hours policies and it is our/my responsibility to

review with my child(ren) the polices and procedures and help them understand that compliance is necessary and

expected.

2021 - 22 Attendance Policies:

____ : I have read and understand the 2021 - 2022 Attendance policies and it is our/my responsibility to review with

my child(ren) the polices and procedures and help them understand that compliance is necessary and expected.

2021 - 22 Uniform Policies:

____ : I have read and understand the 2021 - 2022 Uniform policies and it is our/my responsibility to review with

my child(ren) the polices and procedures and help them understand that compliance is necessary and expected.

Signature and Acknowledgement

2021 - 2022 School Year

2021 - 2022 COVID-19 Reopening Plan:

____ : I have read and understand the 2021 - 2022 Reopening Plan Handbook and it is our/my responsibility to

review with my child(ren) the policies and procedures and help them understand that compliance is necessary and

expected.

I/We have thoroughly read the School Handbook, and understand the policies it contains. We agree to cooperate

with all the policies, procedures and expectations contained within. We understand that the Principal reserves the

right to amend this handbook at any time and that any amendment will be communicated to the parents.

Student’s Signature: ______________________________________________ Date: ______________

Mother’s/Guardian Signature: _______________________________________ Date: ______________

Father’s/Guardian Signature: ________________________________________ Date: ______________

Please return this signed page to your Teacher.

Madonna del Sasso School does not discriminate on the basis of

race, color, national and/or ethnic origin, age or gender in

administration of its educational policies, admissions policies,

scholarship and loan programs, athletic and other school-

administered programs.